Multi-country professional estimate / quote / quotation generator with PDF download
Looking for a free estimate generator that actually works? Our online estimate maker lets you create professional estimates, quotes, quotations, and project proposals in minutes — with no registration, no watermark, and no payment required. Simply fill in your details, add your services or products, and download a polished PDF ready to send to your client.
Trusted by freelancers, contractors, consultants, photographers, agencies, and small businesses across India, USA, UK, UAE, Pakistan, Australia, Canada, and 10+ more countries. Full tax support including Indian GST (CGST/SGST/IGST), VAT, Sales Tax, SST, and more — all automatically configured based on your country selection.
An estimate is a professional document you send to a potential client before starting any work. It clearly states the expected cost, timeline, and scope of your services — so both parties are on the same page before the project begins.
Sending a proper estimate helps you:
The first thing to select is what kind of document you need. Our tool supports four types:
Pro Tip: Use Estimate when the scope is not fully defined yet. Use Quote when you know exactly what needs to be done. Use Proposal when you need to convince a client to hire you.
Select your country from the dropdown list. The tool automatically sets up the correct:
Supported countries: ?? India · ?? USA · ?? UK · ?? UAE · ?? Pakistan · ?? Bangladesh · ?? Saudi Arabia · ?? Australia · ?? Canada · ?? Singapore · ?? Germany · ?? Malaysia · ?? New Zealand · ?? South Africa · and more.
In the Details tab, fill in your own business information:
Fill in the details of the client you are sending the estimate to:
India-Specific Tip: If both you and your client are in the same Indian state, the tool automatically applies CGST + SGST. If the client is in a different state, it switches to IGST automatically.
This is where you list exactly what you are charging for. Click "+ Add Item" for each service or product.
For each line item, enter:
You can add as many line items as needed. Click the ✕ button to remove any item.
Go to the Tax & Total tab for advanced tax configuration:
In the Terms tab, complete your document with important information:
The live preview panel updates instantly as you type — no need to click any preview button. Your final estimate includes:
The PDF is formatted for A4 size with professional typography, proper margins, and a clean layout that looks great both on screen and in print.
If you are a GST-registered business in India, your estimates must include the correct GST breakdown. Our tool handles all Indian GST scenarios automatically:
| Scenario | Tax Applied | Example |
|---|---|---|
| Intra-State (same state) | CGST + SGST (each 9% for 18% GST) | Delhi seller → Delhi client |
| Inter-State (different state) | IGST (full 18%) | Mumbai seller → Bangalore client |
| Export / Zero-rated | 0% GST | Indian seller → Foreign client |
| Exempt goods/services | 0% GST | Basic food, healthcare, education |
Common GST Rates: 0% (basic necessities), 5% (essential goods), 12% (standard goods), 18% (most services & IT), 28% (luxury goods).
| Feature | Estimate | Invoice |
|---|---|---|
| When to send | Before work begins | After work is completed |
| Purpose | Get client approval on price | Request payment for completed work |
| Price | Approximate or fixed quote | Final, confirmed amount |
| Legal status | Not a payment demand | Legally binding payment request |
| Expiry date | Yes – typically 15–30 days | No expiry – due date instead |
| Client signature | Required to approve & proceed | Not required |
Workflow: Send an Estimate → Client Accepts → Do the Work → Send an Invoice → Get Paid.
| Who | Common Use Case |
|---|---|
| Freelance Web Developers | Quote for website design, app development, WordPress setup |
| Graphic Designers | Logo design, branding package, social media creatives pricing |
| Digital Marketing Agencies | SEO, PPC, social media management monthly retainer quotes |
| Civil Contractors | House construction, renovation, painting, tiling estimates |
| Interior Designers | Furniture, modular kitchen, false ceiling project quotes |
| Photographers & Videographers | Wedding, commercial, product shoot pricing |
| IT Consultants | Software development, cloud migration, IT support proposals |
| Event Planners | Corporate events, weddings, birthday party budget estimates |
| Chartered Accountants | Audit, GST filing, tax return service quotations |
| Lawyers | Legal consultation, case retainer fee estimates |
| Tutors & Coaches | Course fees, coaching package quotations |
| Small Manufacturers | Product pricing and bulk order quotations for buyers |
Yes — 100% free with absolutely no hidden charges, no watermark on the PDF, no account required, and no limit on how many estimates you create.
Yes. Select India as your country and the tool automatically calculates CGST+SGST for intra-state supplies and IGST for inter-state supplies. It supports all GST rates: 0%, 5%, 12%, 18%, and 28%. HSN codes (goods) and SAC codes (services) can be added to each line item.
Yes. Click the logo placeholder in the Details tab and upload your PNG or JPG logo file. It appears in the top-left of the document header, making your estimate look professionally branded.
No data is ever sent to any server. The PDF is generated entirely in your browser using the jsPDF library. Your estimate information stays 100% private and secure on your device.
Yes. The tool is mobile-responsive and works on Android and iOS browsers. However, for the best experience with real-time preview and PDF download, we recommend using a laptop or desktop computer.
"Valid Until" is the expiry date of your quoted price. After this date, you reserve the right to revise the estimate. This protects you from clients coming back months later expecting the same old price. A standard validity period is 15–30 days.
The tool works in your browser session. To save and edit later, download the PDF and keep a record of your inputs. Alternatively, you can keep the browser tab open to continue editing.
An estimate itself is generally not legally binding, but once a client signs and accepts it, it can serve as a contract. For fully binding agreements, we recommend having a separate contract signed. Our estimate includes a client acceptance/signature section for this purpose.
Yes. Once your client accepts the estimate, use the same line items and details to create a matching invoice using our free Invoice Generator tool on this website.
The tool automatically sets the correct currency based on your country: Indian Rupee ₹, US Dollar $, British Pound £, Euro €, UAE Dirham د.إ, Pakistani Rupee ₨, Bangladeshi Taka ৳, Saudi Riyal ﷼, Australian Dollar A$, Canadian Dollar C$, Singapore Dollar S$, Malaysian Ringgit RM, South African Rand R, New Zealand Dollar NZ$, and German Euro €.
